Privacy Policy
Last updated: 9 November 2026
This policy describes the intended data handling of the United SAR K9 Calendar Automation, a privately administered workflow that connects submitted event announcements with Google Calendar using a self-hosted n8n instance.
1. Purpose
The workflow helps an authorized administrator organize United SAR K9 activities, including training sessions, examinations, meetings, and other scheduled events.
2. Information processed
Depending on the submitted announcement and the permissions granted to the integration, the workflow may process:
- Event titles, dates, times, locations, and descriptions.
- Submitted email content, sender addresses, and relevant attachments, such as screenshots.
- Google Calendar event identifiers and event details required to find, create, or update calendar entries.
- Technical workflow information, such as processing status and error logs.
3. How Google information is used
Google Calendar access is used to identify existing events and to create or update entries in the designated United SAR K9 calendar. The integration is operated by an authorized Google account holder. It is not intended to access unrelated calendars or use calendar information for advertising.
4. Service providers and transfers
The workflow uses Google Calendar to store calendar entries and a self-hosted n8n instance to process automation tasks. If AI-assisted extraction is enabled, relevant event-announcement content may be sent to the configured AI provider, such as Google's Gemini API, to identify scheduling details. The provider's applicable terms and privacy information then also apply.
Calendar and announcement information is not sold or used for advertising by this integration.
5. Storage and retention
Calendar entries are retained in Google Calendar until changed or removed by an authorized administrator. Workflow execution data, email messages, and associated technical records may be retained according to the configured n8n, email-hosting, and logging settings. Retention settings should be reviewed and unnecessary records deleted when no longer needed.
6. Access and security
Access to the Google Calendar integration and its credentials is restricted to authorized administrators. The integration uses Google's OAuth authorization mechanism. As with any online service, no transmission or storage system can be guaranteed completely secure.
7. Your choices and contact
The authorized Google account holder can revoke the integration's access through their Google Account security settings. To request information about an event submission, correction, or deletion, contact cal@unitedsark9thailand.org.